Under the supervision of the Director of Clinical Services, assist in planning, organizing, implementing and evaluating the activities occurring in the nursing station by performing clerical and receptionist duties and maintaining the physical environment of the area.



Transcribe and transmit doctor’s orders to appropriate areas under supervision of a Registered Nurse; confer with team leader regarding scheduling patients’ activities and tests.


Provide indirect care for the adult or geriatric patient, ages 18 years and over.

Assist physicians to retrieve patient data from medical record.

Perform clerical functions for the nursing unit within the Unit Secretary’s sphere of responsibility.

Answer telephone and intercom, take messages and communicate messages to the appropriate person.

Assist patients and visitors in nursing unit as needed.

Perform clerical duties related to the admission and discharge of patients.

Order supplies and equipment; receive and place items in their proper storage area.

Compile new charts, maintain current charts and enter patient information on the charts and PCP.

Update PCP information when transcribing physician orders.

Assist in orientation of new staff to clerical duties of the unit.

Participate in the Hazardous Material Program.  Hazards include exposure to blood and body fluids, possible communicable diseases, sharp objects and instruments, assorted chemicals and gasses as listed in the Hazardous Materials Program Manual.

Comply with measures for preventing exposure to blood borne pathogens.

Practice Infection Control measures as appropriate to Unit Secretary duties.

Maintain a clean and safe work environment.

Develop an understanding of responsibilities for recognizing abuse and follow policy for making appropriate referrals/interventions.

Complies with established Safety and Patient Safety Program practices.

Develop an understanding of responsibilities for participation in Performance Improvement activities.

Attend scheduled staff meetings, in-services and training programs.

Adhere to Hospital attendance policy as outlined in the Employee Handbook.

Adhere to all components of the Hospital Compliance Plan in performing job duties and report any violations or suspected violations of the Plan to the Compliance Officer

Demonstrate professional conduct and comply with hospital and departmental policies and procedures.

Perform other duties as assigned or delegated by the Nurse Manager.

Limit access to protected health information (PHI) to the information reasonably necessary to do the job and share information only on a need to know basis for work purposes.

 (Access to verbal, written and electronic PHI for this job has been determined based on job level and job responsibility within the organization.  Computerized access to PHI for this job has been determined as described above and is controlled via user ID and password.)






The above statements reflect the general details considered necessary to describe the principal functions of the job as identified, and shall not be considered as a detailed description of all work requirements that may be inherent in the position.

 Reasonable accommodation may be provided to a qualified individual who can perform the essential functions of the position with or without reasonable accommodation. 


 One (1) year hospital experience

High school Diploma or GED

Able to work in high stress environment

Able to speak, read and write English


Ability to work independently, self-directed

Knowledge of medical terminology

Detail oriented




Director of Nursing Services



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